HOLIDAY PAY ISSUES BACK IN THE MEDIA!
Its back in the spotlight again as a large NZ payroll provider has admitted to issues with several of their software programmes for calculating leave. The main issue is where employees work variable hours.
All employees must have agreed hours of work written into their employment agreements. Check out this link or contact your payroll provider if you have any queries:
https://www.employment.govt.nz/hours-and-wages/hours-of-work
ATTENTION: Farming Employers
Are my Employment Agreements up to date for all employees?
https://www.dairynz.co.nz/people/employer/starting-employment/employment-agreements/
https://www.fedfarm.org.nz/FFPublic/Store/StoreLayouts/Store_Home.aspx
Are my New Employee forms current? IR have recently updated many of their forms
Tax Deduction (IR330) see https://www.classic.ird.govt.nz/forms-guides/keyword/businessincometax/ir330-form-tax-code.html
KiwiSaver (KS2) see here https://www.ird.govt.nz/kiwisaver/kiwisaver-employers/starting-employees-in-kiwisaver
Am I meeting the Minimum Wage Requirements?
Are you paying your employees for every hour worked in a pay period?https://www.employment.govt.nz/hours-and-wages/pay/minimum-wage/agricultural-industry/https://www.employment.govt.nz/hours-and-wages/pay/minimum-wage/agricultural-industry/
All employees MUST BE PAID AT LEAST THE MINIMUM WAGE OF $18.90 PER HOUR FOR ALL HOURS WORKED IN EACH PAY PERIOD. Wages cannot be averaged over a season.
‘Top up’ hours
If your employee exceeds their maximum hours in any pay period, they must be paid any extra hours at either the Minimum Wage $18.90 per hour or their usual hourly rate
Are you CASHING UP entitled Annual Holidays for your employees?
https://www.employment.govt.nz/leave-and-holidays/annual-holidays/cashing-up-annual-holidays/
REMEMBER:
Get the request in writing from your employee - use the application form below
Tax it based on a lump sum basis https://www.ird.govt.nz/employing-staff/payday-filing/non-standard-filing-of-employment-information/lump-sum-payments
Is my Accommodation Allowance at Market Value?
https://www.dairynz.co.nz/people/employer/starting-employment/accommodation/
Farming employees with Accommodation on ACC
If your employee goes on ACC – ACC does not deduct and reimburse you for their accommodation. We encourage you to discuss with your employee for them to reimburse you for their accommodation from their ACC payment.
Am I using Timesheets? This is a NOT NEGOTIABLE – get on board!
https://www.dairynz.co.nz/people/employer/rosters-pay-and-leave/timesheets/
A Payroll Provider that’s geared for the Farming Industry!
PaySauce has developed a payroll specifically designed for the agricultural sector that reduces the time Employers spend paying staff. With the use of Smart Apps for iOS and Android phones, employees can electronically enter their timesheets hours which is then simply reviewed and approved by the Employer. PaySauce calculates wages, holiday pay, PAYE, KiwiSaver, minimum wage ‘top ups’ to keep labour inspectors happy, as well as taking care of PAYE filing and making the payments to staff and the IRD. Federated Farmers members get a $50 start-up credit!
Check out PaySauce https://www.paysauce.com/ and their easy to follow ‘How to Videos’ https://www.paysauce.com/how-to/
Payroll Team at Accounted4 Ltd
Anne Bland - Extension 831
Email anne.b@accounted4.co.nz
Change of days – Tuesday to Friday 9am to 5.30pm
Carolyn Lawrence - Extension 837
Email carolyn.l@accounted4.co.nz
Work days are Monday to Friday 8.30am to 5pm
Kate Crookston - Extension 825
Email kate.c@accounted4.co.nz
Mondays, Tuesdays, Fridays 9am to 2.30pm
